Instructions for Authors

Camera ready papers due: 22 June 2009

To submit the final paper, go to the VTC2009-Fall submission site, http://www.ieee.org/web/publications/pubservices/confpub/vtc09fall/index.html and find

• Templates and layout guidelines

• Publications requirements

• Information on eCopyright—online interface for IEEE Copyrights

• Final Submission and Copyright deadlines

• Link to IEEE eXpress (final submission site)

At least one author of each paper must register for the conference (at the full member or non-member rate) for that paper to be accepted for publication. Should an author have an additional paper, a publication charge is payable covering the cost of reviewing the paper, publishing it on the CDROM, in the printed proceedings, and on IEEE Xplore®, and also the AV and other associated costs of presenting the paper at the conference.

Submission itself is a three stage process:

1. Register for the conference
   
2. You will receive a receipt in the form of an RTF file, with a Registration Reference Number (which will be in the form WJK-***-***). You must wait for this receipt to arrive BEFORE attempting to upload your paper. A copy automatically goes to IEEE eXpress Conferences to confirm payment. This receipt will normally come within a few hours for credit card payments, but may take 2-3 days (up to 2 weeks for wire transfer payments).
   
3. Submit your final paper(s) per the instructions at http://www.ieee.org/web/publications/pubservices/confpub/vtc09fall/index.html. You will need to enter your Registration Number (the number from the receipt in the form WJK-***-***), and your TrackChair Paper Number, in order to upload to the final submission site IEEE eXpress Conferences. You will be sent a proof for you to check, and if necessary, replace or request a manual conversion.
   Almost all files are converted automatically, but in some situations, a conversion by the Technical Support team may be necessary. It is highly recommended that authors submit files as early as possible in advance of any deadline, in the event that a Manual Conversion is required. Manual Conversions can take up to 24 hours to process.
   

Since payments are manually checked, you must allow two days for a credit card payment and two weeks for a wire transfer for you to receive your receipt. If you try to register for the conference on the last day, you may not be able to upload your paper in time for the deadline.

If you have a second paper, add this to your registration form. We will automatically allocate a second paper submission to you. Note that reduced rate registrations for students and life members do not qualify for paper submissions - each paper must either have a full registration or additional paper charge associated with it.

Examples

Arthur Able has two papers. To present both, he registers at full rate (covering the first paper), and pays an additional paper charge for the second paper.

Beth Barts and Charlie Clover have co-authored two papers. They have a choice. Either both authors can attend the conference, paying full registrations each, or one can register and pay an additional paper charge for the second paper.

David Doherty, a student, and Edith Edwards have co-authored a paper. Both wish to attend. It would be cheaper for Edith to register the paper, and David to register as a student later, rather than David to register the paper now. Student authors must pay the full registration unless another co-author has registered at the full rate, or an additional paper charge is paid by a co-author who has registered at full rate.