Information and Guidelines for Presenters

All papers that are included in the proceedings of VTC’06-Fall will be presented at the conference as poster or oral sessions. This document serves as guidelines to ensure that both types of presentations can successfully serve their primary purpose of communicating authors’ ideas to conference attendees, and to make sure presenters are aware of some organizational details.

Poster Presentations

The poster session areas will be set up with poster boards. The poster paper material must fit in a poster board which will be 120 cm (4 feet) high and 240 cm (8 feet) wide. Thumb tacks to attach the papers will be available. All the poster papers will be provided by the author(s). The poster must be up before the start of the listed poster session times and an author must be present during a designated period.

The heading should list the paper title, author(s) name(s) and affiliation(s). It should be in bold face type and readable from a distance of 2 m. The abstract should summarize the pertinent results and conclusions. The introduction should state the purpose of the work in relation to previous work in the field. The results section should indicate the most important findings. The conclusions should give the interpretation and the significance of the results. References to previous work may be appropriate. The font size for the headings of the abstract, introduction, results, conclusions, references, and any other sections, and the text and the captions for figures and graphs should be readable from a distance of one meter. While the poster paper does require some text, e.g., in the abstract, conclusion and references sections, at least one-half of the poster area should be devoted to figures, graphs or photographs: the adage about one picture being worth 10,000 words is relevant in this case.

Authors are encouraged to check their poster's correctness via a trial run with their colleagues at their home institutions rather than seeing it for the first time at the conference.

Oral Presentations

Time Allocations

All presentations have been allocated 20 minutes for the paper, comprising 15 minutes for the talk (presentation of the problem, the background, the innovative approach, the new results and the comparative evaluation) and 5 minutes for questions and changeover.

Meeting with Session Chairs

All presenters are to meet with their session chair, in the scheduled room in which they will be presenting, 20 minutes prior to the start of the session. Presenters should have a short biography of 2-3 sentences maximum to give to the session chair at this time.

Presentation Slides

The presenter should prepare a reasonable number of slides, so as not to exceed the 20 minute time. Typically, 1 illustration is presented in 1 minute. Additional illustrations could be prepared to support possible answers to questions from the audience. Each slide should not be crowded by text and graphics. Too much text should be avoided: illustrations should support the presentation; they should not be simply read by the presenter. Graphics help in communications, are more understandable, and point out the basic ideas. Use large fonts so they can be read without a major effort; typically 18-20 point fonts should be used.

Presentations should be clearly structured and begin with a title page. A summary should outline the presentation. The basic problem should be clearly stated, as well as the application area. Background and previous work should be summarized to provide a prospective for the results presented in the paper. The innovative approach should be clearly stated. The application of the approach to the application problem should be described, by pointing out the main features and characteristics, the problems and the solutions. The results should be clearly outlined and evaluated. Appropriate comparisons with previous results should be presented. Conclusions should summarize the work performed and point out the main innovation and results. Future work and developments could also be sketched.

We ask all presenters to bring a USB key containing their presentation slides to the meeting with session chairs, 20 minutes before the start of their session. They will then be loaded onto the PC in the presentation room prior to the start of the session. The format of the presentation must be Microsoft PowerPoint (PPT file) or Portable Document Format (PDF file).

We would very strongly prefer for individual laptops not to be used for presentations, due to possible compatibility issues and the time constraints.

Equipment

The standard equipment available in each of the presentation rooms is as follows:

• Projector Screen

• Data Projector

• PC with screen resolution 1024 x768, that has a USB port (PC might not have a CD drive)

• Microsoft PowerPoint 2003

• Adobe Acrobat Reader version 7

• Laser pointer

• Microphone