Instructions for Authors

Camera ready papers due:  6 June 2008

All authors please check your paper listing in the Accepted Paper List, and make all corrections by updating your TrackChair entry.

Authors, please go to http://www.ieee.org/conferencepublishing and enter vtc2008fall as the Conference ID to find

• Templates and layout guidelines

• Publications requirements

• Information on the new eCopyright interface for IEEE Copyrights (paperless)

• Final Submission and Copyright deadlines

• Link to IEEE Conference eXpress (final submission site)

At least one author of each paper must register for the conference (at the full member or non-member rate) for that paper to be accepted for publication. Should an author have an additional paper, a publication charge is payable covering the cost of reviewing the paper, publishing it on the CDROM, in the printed proceedings, and on IEEE Xplore®, and also the AV and other associated costs of presenting the paper at the conference.

Submission itself is a three stage process:

1. Register for the conference
   
2. You will receive a receipt in the form of an RTF file, with a Registration Reference Number (which will be in the form Y3S-***-***). You must wait for this receipt to arrive BEFORE attempting to upload your paper. A copy automatically goes to IEEE Conference Publishing to confirm that you have paid. This receipt will normally come within a few hours for credit card payments, but might take up to a couple of days due to manual checking.
   
3. Submit your final paper(s) per the instructions at IEEE Conference and Custom Publishing. http://www.ieee.org/conferencepublishing (enter vtc2008fall for the Conference ID). You will need to enter your Registration Number (the number from the receipt in the form Y3S-***-***), and your TrackChair Paper Number, in order to upload to the final submission site Conference eXpress. You will be sent a proof for you to check, and if necessary, replace or request a manual conversion.
   Almost all files are converted automatically, but in some situations, a conversion by the Conference eXpress Technical Support team may be necessary. It is highly recommended that authors submit files as early as possible in advance of any deadline, in the event that a Manual Conversion is required. Manual Conversions can take up to 24 hours to process.
   

Since payments are manually checked, you must allow two days for a credit card payment and two weeks for a wire transfer for you to receive your receipt. If you try to register for the conference on the last day, you may not be able to upload your paper in time for the deadline.

If you have a second paper, add this to your registration form. We will automatically allocate a second paper submission to you. Note that reduced rate registrations for students and life members do not qualify for paper submissions - each paper must either have a full registration or additional paper charge associated with it.

Examples

Arthur Able has two papers. To present both, he registers at full rate (covering the first paper), and pays an additional paper charge for the second paper.

Beth Barts and Charlie Clover have co-authored two papers. They have a choice. Either both authors can attend the conference, paying full registrations each, or one can register and pay an additional paper charge for the second paper.

David Doherty, a student, and Edith Edwards have co-authored a paper. Both wish to attend. It would be cheaper for Edith to register the paper, and David to register as a student later, rather than David to register the paper now. Student authors must pay the full registration unless another co-author has registered at the full rate, or an additional paper charge is paid by a co-author who has registered at full rate.